How to Compress A PDF File: The Practical Methods

Sometimes our PDF files are very large. Reducing the PDF file will allow you to, for example, send it faster via the Internet to the customer. This can be done easily by using one of the online solutions.

The Advantages of Compressing Files

Before you start compressing files, it is worth considering what benefits we can gain if we decide to do this. The first and indisputable advantage is the ability to send files via e-mail as attachments. Very often the files we have on our computers are too large to send without compressing them.

Compressed files are smaller, which means they can be transferred over the Internet faster than their uncompressed counterparts. This can be crucial when sharing large documents. Of course, this is not the only advantage.

By compressing files, we can save a lot of space on our equipment. This means we can store more files on our devices without having to invest in additional capacity. Moreover, compression can help to increase the performance of systems. Smaller files will load faster, so our equipment can respond to our commands faster.

Use An Online Compression Tool

If you’re on a tight budget, there are several free tools available that can compress PDF files. One of the most popular ones is the online tool Smallpdf. Simply upload your PDF file to the website, select your desired compression level, and download the compressed file. Other free options include PDF Compressor and PDF Resizer.

Use A Dedicated PDF Compressor Program

For people who very often need to reduce the size of a PDF file, the above solution may be a bit burdensome. Therefore, in such a case, it is worth installing the dedicated PDF compression program such as SwifDoo PDF.

For this guide, however, we will take a closer look at the use of SwifDoo PDF. It is recommended by most discussion forums and websites that I have looked at, plus it allows you to maintain a much better quality of files after conversion.

  • Selecting the appropriate PDF file – Once you have downloaded SwifDoo PDF to your computer and completed the installation process, run the PDF file you are interested in.
  • Start compress – Go to the Edit option and click the “Compress” icon, set everything up, and click the “Start” button, at this point, the program will start working on the file, which will take a few seconds.
  • The compression is finished now, you can send a ready-made, compressed PDF file with a lighter size.

Notes: In the compression level settings, you can set what level the PDF document is to be compressed for and it will be reduced accordingly. It is worth trying different options and seeing what effects you will get by choosing a version, e.g. Low, Medium, High, or even a custom size.

Use A File Converter

One of the most popular solutions when it comes to compressing the size of PDF is to use file conversion programs. I recommend you use PrimoPDF. The application installs a virtual printer on your computer – however, it is not used to actually print content but to save PDF files in a changed quality and size. Another interesting program (also free) is CutePDF.

How to measure in PDF?

Before we get into ways to reduce the size of a PDF file, it’s important to understand how the size of a PDF file is measured. PDF files are measured in megabytes(MB) or kilobytes(KB). The file size is determined by the amount of data stored in the PDF file. This includes text, images, fonts, and other elements.

What determines the size of a PDF file?

The size of a PDF file depends on many factors, including the number of pages, image resolution, and compression settings. For example, if a PDF file contains high-resolution images, the file size will be larger compared to a PDF file containing low-resolution images.

How to Compress PDF File Size without Losing Quality

Compressing a PDF without losing quality can be difficult, but there are several ways to do it. One method is to use lossless compression, which reduces the file size without losing any data. This is the method used by most PDF compression programs.

Another option is to use the latest compression algorithms, which are designed to maintain quality while reducing file size. It’s important to test different compression settings to find the right balance of size and quality for your specific needs.

In Closing

In summary, reducing the size of a PDF or image is an important task for anyone working with digital documents. With the right tools and techniques, you can compress files to a manageable size without losing quality.

Whether you use paid software or a free online tool, it’s important to test different settings to find the right balance between size and quality.

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